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Administrator - Accounts Receivables

Job Type

Position Summary

The Administrator will work closely with the Branch Manager to ensure the timely submission of billing invoices and other essential functions of the

client account. They will work within a well-established managing and updating the management ledger in a timely and accurate manner. They will

be customer focused and support operations, including scheduling visitors, travel and supporting employees as needed. This position requires anenergetic, self-motivated, and detail-oriented person with solid follow through. This is a challenging role that will require competing priorities along with a high degree of professionalism and discretion. Thoughtfulness and organization will be key whilst working throughout their varying daily tasks.

Essential Job Duties

  • Send timely billing invoices every Wednesday for customer freight charges

  • Payment request form (check the invoice received from the tracker below. ) to create the

  • Create invoice requests (invoices for transportation, labor, and other payments),

  • Manage and update the asset management ledger.

  • Developing tracking systems to optimize efficiency and organization

  • Investigate freight invoices, transportation performance, aggregate analysis (evaluation of shipping companies), and materials

  • Ability to perform work under time constraints

  • Solid communication skills, both written and verbal

  • Ability to travel locally and connect between key customers

  • Able to take direction from supervisor and superiors.

  • Computer knowledge at user level -Use and familiarity of Microsoft Office suite products (i.e., Outlook, Word, Excel)

  • Experience researching problems for customers and proposing well-thought-out solutions

  • Perform other administrative related duties as assigned


  • High School Diploma or equivalent combination of education and work experience

  • Completion of any industry related course is an asset

  • High energy, self-motivated and detail-oriented person with import/export experience

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